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5 Key Challenges of Interview Scheduling for Volume Recruitment

Published: January 25, 2023 In: HR Technology

Interview scheduling is an integral part of the recruitment process, especially for volume hiring. However, scheduling interviews can also be one of the most challenging aspects of recruiting.  

According to a recent study by the HR Research Institute, a majority of organizations suffer interview scheduling issues,. with 78% of respondents reporting interviewer availability as the biggest challenge, followed by 64% reporting issues with back-and-forth emails, and 50% reporting rescheduling as a problem. In this blog post, we will delve into these key challenges and explore how Talview Preference Scheduling can help tackle them. 

5 Key Challenges of Interview Scheduling in Mass Hiring 

Interview Scheduling

1. Coordinating schedules between the candidate and interviewer 

One of the most common challenges in interview scheduling is coordinating schedules between the candidate and the interviewer. This can be especially difficult when trying to schedule interviews with multiple candidates and multiple interviewers. Scheduling conflicts can lead to delays in the recruitment process, and if left unresolved, can result in candidates losing interest and as result, dropping out of the process. 

2. Repeated rescheduling, no shows or last-minute cancellations 

Another common challenge  is last-minute cancellations or rescheduling requests from candidates or interviewers. This can be particularly frustrating for recruiters, as it can disrupt the scheduling process and lead to delays. Additionally, it can also lead to a poor candidate experience, as candidates may become frustrated with the process and drop out. 

3.  Poor candidate experience leading to drop offs from the process  

A poor candidate experience can lead to candidates dropping out of the recruitment process. The scheduling process can be a key part of the candidate experience, and if it is not handled smoothly and efficiently, it can leave a negative impression on the candidate. This can lead to a higher dropout rate and lower engagement with the company. 

4. Inability to do bulk actions  

Another challenge that recruiters may face is the inability to perform bulk actions on the tools they are using. This can be especially frustrating for recruiters who are scheduling interviews for a large number of candidates. The lack of bulk actions can lead to time-consuming manual processes, which can lower productivity and lead to recruiter fatigue. 

5. Lack of tools to manage event-driven hiring  

Event-driven hiring can be a challenging aspect of the recruitment process, particularly when it comes to scheduling interviews. Event-driven hiring often involves a large number of candidates and interviewers, and managing this can be difficult without the right tools. Many scheduling tools currently available do not have the functionality to manage event-driven hiring, which can lead to delays and inefficiencies in the recruitment process. 

Talview Preference Scheduling is a feature in the Volume Hiring Module that is designed to tackle these key challenges. The feature allows recruiters to share their availability with candidates and set specific dates to block their calendar in case of non-availability. This gives candidates the liberty to check the recruiter’s calendar and choose an interview slot that is best suited and convenient for them to attend. With candidates being given the control to schedule interviews, this further leads to reducing last-minute rescheduling and cancellations. Additionally, Talview Preference Scheduling is designed for event-driven hiring and other volume hiring drives that help recruiters manage the scheduling process for a large number of candidates by enabling bulk actions. 

In conclusion, interview scheduling is a crucial aspect of the recruitment process, but it can also be one of the most challenging. The biggest challenges in interview scheduling are coordinating schedules between the candidate and the interviewer, last-minute rescheduling and cancellations, poor candidate experience, inability to do bulk actions on tools used and lack of tools to manage event-driven hiring. Talview's Preference Scheduling platform can tackle these challenges effectively, by providing recruiters with a user-friendly and efficient way to schedule interviews. Schedule a demo with Talview to see how our Preference Scheduling tool can help make your recruitment process smooth and streamlined. 

Tags: HR Technology

Written by: Team Talview

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